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BusinessWorks Modules: System Manager
General Ledger
Accounts Payable
Accounts
Receivable
Inventory Control
& Purchasing
Order Entry
Payroll
Job Cost |
Role of Sage BusinessWorks Payroll
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| In addition to tracking
important payroll information for an unlimited number of employees, the BusinessWorks
Payroll module prepares time-consuming payroll reports and records including paychecks,
W-2s and government reports. One of Payroll’s most important features is its ability
to track tax liabilities and deposits. |
 Payroll Specifications |
| Maximum number of employees |
Unlimited |
| Number of characters in employee ID |
12 |
| Maximum number of vacation or sick
pay hours |
999.99 |
| Number of standard pay cycles |
4 |
| Maximum number of departments |
99 |
| Number of overtime rates |
3 |
| Number of shift differentials |
6 |
| Maximum number of standard rates |
Unlimited |
| Maximum number of deductions |
Unlimited |
| Maximum number of workers’
compensation codes |
99 |
| Maximum number of deductions per
employee [in addition to standard federal and state tax calculations] |
8 |
| Number of deduction calculation
methods |
15 |
| Maximum number of other pay types |
Unlimited |
| Maximum number of other pays per
employee |
8 |
| Maximum number of commission types |
Unlimited |
| Maximum number of piece rates |
Unlimited |
| Maximum number of job codes |
Unlimited |
| Maximum hourly pay rate |
$999.99 |
| Maximum number of entries on a time
card |
40 |
| Number of time card earnings types |
23 |
| Maximum payroll check amount |
$9,999,999.99 |
| Maximum deduction amount |
$99,999.99 |
| Number of months to keep payroll
checks |
Calendar year |
| Payroll Features |
General Features
- Allows global changes to multiple employee records at the
same time to expedite data entry
- Maintains an unlimited number of task codes to allocate
payroll expense to multiple General Ledger accounts
- Employee instant inquiry screen is available in all
processing options
- Allows instant inquiry of paychecks and the breakdown of
each check for the calendar year
- Tracks total dollars and hours on time card reports
- Imports employee information from a text file
- Allows importing of time card information
- Exports payroll information in many formats including those
for text files, Excel, Lotus 1-2-3, Quattro Pro, Word and Access
- Automatically posts to the general ledger and Job Cost
modules
- Integrates with Accounts Payable, allowing both Accounts
Payable and Payroll to use the same checking account to aid in bank reconciliation
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Maintenance
Features
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Maintains complete employee information, including pay
rate, shift and filing status; accrued vacation and sick hours; dates of hire, review and
termination; totals for earnings, deductions and taxes; and comments |
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Stores and displays images of your employees. Most standard
graphic file types are supported including .pcx, .tif., .eps., .bmp, and .jpeg. |
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Quickly locates employees, job codes and General Ledger
accounts with a search feature |
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Allows you to pay hourly, salaried, commissioned and piece
rate employees |
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Provides weekly, biweekly, semimonthly and monthly pay
cycles |
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Provides predefined overtime, holiday pay, employee
advances, draws, base pay and miscellaneous earnings |
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Tracks employee compensation (“comp”) time |
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Allows SUI/SDI for an employee to be in a state different
than their SWT state |
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Maintains complete payroll information for the current year |
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Deductions and
Other Pays
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Supports user-defined deductions such as pension plans,
deferred compensation plans and dependent care benefits |
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Allows for employee paid and company paid deductions |
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Workers’ compensation deductions can be calculated
using the base hourly pay, ignoring overtime and shift differentials |
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Deductions and other pays can be activated for specific
time periods |
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Deductions, commissions and piece rates can be calculated
from user-defined tables |
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Provides other pay types for employee allowances,
reimbursements and bonuses |
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Allocated tips can be accumulated as an other pay for
reporting on W-2 forms |
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Provides deduction and other pay totals on the payroll
register |
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Processing
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Provides standard time cards for employees who get paid the
same amount each period |
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Minimum wage adjustment feature adjusts pay if tips do not
bring an employee up to minimum wage level |
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Can activate and turn off deductions and other pays during
time card entry and handcheck entry |
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Allows after-the-fact payroll recording by using handchecks |
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Accounts for cash and charged tips |
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Generates payroll checks with fully detailed check stubs |
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Allows users to customize the body portion of payroll
checks |
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Prints checks on a laser or dot matrix printer with stubs
on top and bottom |
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Company-paid deductions and salaried hours can be listed on
payroll check stub |
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Allows voiding of paychecks, handchecks or tax deposits |
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Permits checks to be voided individually or as part of a
range |
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Permits electronic deposit of payroll to employees’
bank accounts |
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Allows posting of wages and employer's overhead to Job Cost
module |
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Taxes
- Includes tax tables for federal government, all 50 states
and the District of Columbia which can be modified as needed
- Calculates all federal and state taxes automatically
- Keeps track of state and federal tax liabilities and
deposits
- Allows tracking of tax deposits by generating a tax deposit
register for a given month or payroll run
- Tax deposits can include penalty and overpayment amounts
- Alerts you if you have a tax deposit liability to be paid
- Prepares summary information for government reports (such
as W-3, 940, 941)
- Prints specific state tax reports for California and New
Jersey
- Prints tax deposit checks for 941, 940, SUI, and SDI
- Prints W-2 forms after the close of the year
- Creates magnetic media file of W-2 information as required
by the Social Security Administration and most states
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Payroll Reports
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Employee Master List |
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Employee Name List |
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Employee Phone List |
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Employee Review List |
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Employee Direct Deposit List |
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Employee Earnings Summary |
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Employee Compensation History |
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Employee Vacation and Sick Pay |
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Employee Overtime |
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List of Standard Rates |
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Time Card Entries Report |
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Time Card Exceptions Report |
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Time Card Worksheet |
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Payroll Register |
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Check Register |
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List of Piece Rates |
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Piece Rate Totals |
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Piece Rate Period Activity |
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List of Commissions |
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Commission Totals |
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Commission Period Activity |
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List of Deductions |
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Deduction Totals |
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Deduction Period Activity |
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Workers’ Compensation Report |
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List of Other Pays |
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Other Pay Totals |
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Other Pay Period Activity |
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List of Task Codes |
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Task Code Totals |
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Task Code Period Activity |
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Unemployment Worksheet |
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Worksheet |
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Information Report |
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State Tax Worksheet |
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California DE-6 and DE-7 |
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New Jersey NJ-500 and WR-30 |
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List of Tax Tables |
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Tax Deposit Register |
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Company Totals Report |
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Standard Rates List |
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Payroll Verification Report |
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Flash Report (summary of Payroll activity) |
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Custom Reports |
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Report Groups |
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Used with permission from
Sage
Software
This
page was updated on
Wednesday, February 22, 2006 |
