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BusinessWorks Modules: System Manager
General Ledger
Accounts Payable
Accounts
Receivable
Inventory Control
& Purchasing
Order Entry
Payroll
Job Cost |
| The Role of
Sage BusinessWorks General Ledger |
|
The General Ledger
module is an especially powerful module—allowing up to 8,000 accounts in the Chart of
Accounts, each with up to 99 departments. In addition, the module maintains current financial information, as
well as transaction history for up to two fiscal years and budget information for the
current, prior and next year. Information from multiple companies can be combined into a
single consolidation company for financial reports. With the BusinessWorks General Ledger
module, accurate financial statements can be produced at any time. The General Ledger also
organizes the financial information from the other BusinessWorks modules for financial
statements and reports. |
 General Ledger Specifications |
| Maximum number of accounts |
8,000 |
| Maximum number of departmental
accounts |
792,000 |
| Maximum account balance |
$999,999,999.99 |
| Maximum number of digits in account
number |
6 |
| Number of characters in account
description |
30 |
| Number of account types |
14 |
| Maximum number of departments |
99 |
| Maximum number of monthly journal
entries |
Unlimited |
| Maximum number of recurring journal
entries |
Unlimited |
| Number of journals available |
9 |
| Maximum number of lines in journal
entry |
999 |
| Maximum number of lines in a
recurring journal entry |
30 |
| Maximum journal entry amount |
$9,999,999.99 |
| Maximum number of fiscal years
journal detail is maintained |
9 |
| Maximum number of fiscal years
balances are maintained |
9 |
| Maximum number of subsidiary
companies |
99 |
| Maximum number of months to post
into the past |
24 |
| Maximum number of months to post
into the future |
12 |
| General Ledger Features |
General Features
 |
Maintains complete audit trails of all transactions and
adjustments made to transactions |
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Includes more than 35 modifiable, industry-specific, sample
charts of accounts that can be used to save time when setting up the general ledger |
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Provides inquiry capability to examine account status,
balance history, budgets and transactions. Additionally the inquiry option in the general
ledger can drill to the source of the original posting |
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Allows quick location of accounts within the chart of
accounts with a search feature |
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Account information and journal entries can be imported
from a text file |
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General Ledger account information can be exported using
over 30 different formats including Lotus 1-2-3®, dBASE, Comma-Separated
Variable, ASCII, Access, Excel, Word, Word Perfect, Quattro Pro and many others |
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Journal entries can be exported in a .CSV format |
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Integrates with all
BusinessWorks modules and many third
party products |
|
Maintenance
Features
|
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Provides consolidation of multiple companies’ general
ledger data to create a consolidated financial statement |
|
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Allows departmentalized accounting with up to 99
departments |
|
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Allows the renaming and renumbering of an account number in
the chart of accounts |
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New accounts can be added “on the fly” during
journal entry |
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Departmental account duplication feature lets you add
accounts quickly |
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Budgets
|
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Allows full-year budgeting by month, year or percentage for
the prior, current and next fiscal year |
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Tracks budget history for up to nine fiscal years |
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Automatically calculates account budgets for the prior,
current or next fiscal year, based upon prior or current year actuals as well as budgets
from other periods |
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Journals
|
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Provides five standard and four special journals for custom
use |
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Allows three-line description field for journal entries |
|
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Allows editing of journal entries (description and voucher
reference) after posting |
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Recurring journal entries can be maintained to save data
entry time |
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Allows batch posting for recurring entries |
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General ledger won’t accept out-of-balance entries |
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Allows authorized users to void transactions |
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Provides a solid audit trail by including the system date
as well as posting date for journal entries |
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Journal entries can be imported and exported via text files |
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Reporting
Capabilities
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Most reports can be sorted or printed by department |
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Allows for customization of financial statements including
section headings, page breaks, font styles, sizes and colors. |
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Allows subtotaling and consolidation accounts for custom
financial statements |
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Flexible financial statement setup includes period
selection, rounded dollar amounts, customized notes, etc. |
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Produces monthly, quarterly, yearly and date range (eg.,
weekly, semi-monthly, etc.) income statements |
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Can print date-sensitive balance sheets (as of a certain
day in a month) |
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Allows a date range selection for the trial balance |
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Flash report provides quick overall view of financial
strength with various financial ratios (e.g., current ratio, acid test, etc.) |
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General Ledger Reports
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Income Statement |
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Comparative Income Statement |
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Budget Variance Income Statement |
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Budgets-only (proforma) Income Statement |
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Balance Sheet |
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Comparative Balance Sheet |
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Statement of Cash Flow |
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Trial Balance (General Ledger) |
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Summary Trial Balance |
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Working Trial Balance |
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Journal Detail Report |
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G/L Distribution Report (Summarized Journal Report) |
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Journal Entry Batch Report |
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Account Detail Report |
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Chart of Accounts |
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Budgets Worksheet |
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Account Balances |
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Account Budgets |
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Departmental Budget Report |
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List of Departments |
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List of Recurring Journal Entries |
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Flash Report (summary report of financial ratios and
historical information) |
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Graphical Report - Quick & Current Ratios |
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Graphical Report - Cash & A/R to Assets |
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Graphical Report - Profit |
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Graphical Report - Revenue |
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Graphical Report - Expenses |
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Graphical Report - Balance Sheet |
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Graphical Report - Income Statement |
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Custom Reports |
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Report Groups |
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Used with permission from
Sage
Software
This page was
updated on
Wednesday, February 22, 2006
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