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BusinessWorks Modules: System Manager
General Ledger
Accounts Payable
Accounts
Receivable
Inventory Control
& Purchasing
Order Entry
Payroll
Job Cost |
The Role of Accounts Payable
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| Sage
BusinessWorks Accounts Payable module helps manage a company’s expenditures. In addition to
maintaining information for an unlimited number of vendors, the Accounts Payable module
stores, sorts and organizes information concerning vendor business transactions. |
 Accounts Payable Specifications |
| Maximum number of
vendors |
Unlimited |
| Maximum vendor balance |
$99,999,999.99 |
| Number of characters in
vendor ID |
12 |
| Maximum number of
current invoices per vendor |
3000 |
| Maximum number of
recurring invoices per vendor |
100 |
| Maximum amount per
invoice |
$9,999,999.99 |
| Number of characters in
invoice number |
12 |
| Number of characters in
invoice reference |
12 |
| Maximum number of
transactions |
Unlimited |
| Maximum number of
months to keep history |
60 |
| Maximum distribution
accounts per transaction |
20 |
| Maximum number of
expense allocation tables |
99 |
| Number of payment terms |
99 |
| Number of cash accounts |
9 |
| Number of digits in
check number |
6 |
| Number of distributions
accounts on an Instant Check |
20 |
| Maximum number of
invoices per check |
Unlimited |
| Maximum amount per
check |
$9,999,999.99 |
| Maximum number of
months to post into the past |
12 |
| Maximum number of
months to post into the future |
1 |
| Accounts Payable
Features |
General
Features
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Provides current and calculated balances for all A/P cash
accounts |
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Provides instant inquiry of vendor information including
invoices, debit memos, credit memos and application of open credits while in any
processing option |
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Allows quick location of vendors and general ledger
accounts with a search feature |
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Permits vendor information to be imported from a text file |
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Allows importing of invoices and adjustments |
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Accounts payable information can be exported using over 30
different formats including Lotus 1-2-3®, dBASE, Comma-Separated Variable,
ASCII, Access, Excel, Word, Word Perfect, Quattro Pro and many others |
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Automatically posts to general ledger |
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Integrates with BusinessWorks Job Cost and Inventory
Control modules |
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Maintenance
Features
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Maintains complete vendor information, including e-mail
address, remit address and purchase order address, month- and year-to-date purchase
totals, 12-month purchase history, year-to-date 1099 purchases and last payment |
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G/L expense,
accounts payable and discount accounts can be defined on a vendor-by-vendor basis |
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New vendors
and general ledger accounts can be added “on the fly” during transaction entry |
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Allows global
changes to multiple vendor records at the same time to expedite data entry |
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Optionally
includes credit detail on accounts payable checks |
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Optionally
prints one check for each invoice paid |
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Supports
printing checks on a dot matrix or laser printer |
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Allows
flexible payment terms, including number of days, day of month, end of month and end of
next month |
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Payment terms
can be maintained and assigned to a vendor or determined during invoice entry |
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Processing
Features
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Provides full bank reconciliation that includes the ability
to clear a range of checks |
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Tracks credit
card purchase and purchase history when a credit card is used to pay a vendor. |
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Lets specific
vendors and/or invoices be placed on payment hold |
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Allows
automatic distribution of invoices to multiple accounts via expense allocation tables |
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Tracks
discount dates, amounts and due dates |
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Ability to set
up recurring accounts payable invoices |
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Tracks vendor
credits as open credits or as negative invoice |
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Prepaid
invoices can be entered with check information |
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Allows
invoices to be automatically or manually selected for payment |
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Checks
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Allows partial payment of invoices |
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Allows entry
of handwritten checks |
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Enter a manual
check as voided in one step |
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Generates
checks with either detailed or summary payment stubs |
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Allows check
printing for vendors and non-vendors without posting an invoice |
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Tracks wasted
checks |
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Allows checks
to be voided individually or as part of a range |
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Non-vendor
checks may be reprinted |
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Reporting
Capabilities
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Prints 1099 MISC forms |
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Aging periods
are user-defined |
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Aging and open
invoice reports can be produced “as of” any date |
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Prints the
aging report by invoice date or due date |
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Accounts Payable Reports
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Aging
Report |
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Cash
Flow Report |
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Cash
Requirements Report |
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General
Ledger Reconciliation Report |
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Vendor
List |
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Vendor
Name List |
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Vendor
History Report |
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List of
Recurring Invoices |
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Detail
Report |
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Open
Invoice Report |
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Summary
Aging Report |
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Discount
Analysis Report |
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Payment
Selection Report |
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Purchases
Journal |
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Adjustments
Journal |
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Check
Register |
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Handcheck
Register |
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Reconciliation
Report |
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Bank
Transactions Report |
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Bank
Deposit Report |
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General
Ledger Distribution Report |
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Worksheet |
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Flash
Report (summary of Accounts Payable activity) |
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Graphical
Report - Aging |
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Graphical
Report - Purchase History |
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Graphical
Report - Vendor Purchase Highlight |
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Graphical
Report - Vendor Balance Highlight |
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Custom
Reports |
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Report
Groups |
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Used with permission from
Sage
Software
This page was
updated on
Wednesday, February 22, 2006
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